Though technology has made its presence in every sphere of modern lives, some traditional practices are still valued. Take for instance the age-old habit of letter writing. You may feel why to take the pain of writing a letter when you can use the email and text-messaging services, both of which are fast. Agreed, the old practice may sound odd in the age of email and smart phones, but you cannot turn a blind eye towards the benefits a letter can derive. Nor can you completely ignore the need of writing it. There would be many instances in your personal and professional life where you would be required to resort to this traditional practice of communication.
First, you must know with whom you would be communicating through letters, and how your style of writing and the letter's tone should be. You would need to write it to a government official, a social figure, an academician, an employee of a non-profit organization, or a potential employer. When communicating with these people, you will use a formal tone. If the letter is written to a co-worker, current employer or an elderly relative, you have to use semi-formal tone. You can be personal when writing to a close friend, spouse or a girlfriend.
As you are aware about the people you will be writing a letter to and how formal you should be in your communication, let's discuss the common points you must follow for letter writing:
Writing a letter is not as complex as several people believe it to be. You always write a letter with some objective in mind. It could be for a professional purpose of seeking admissions, applying for a job, proposing a business, requesting a favor, etc. If it is a personal letter, it could be written to send good wishes, to convey some news, to show concern and affection, etc. It is vital to draft a letter that portrays the purpose at first instance. If the purpose is mentioned at the end or is conveyed ambiguously, the letter loses its effectiveness. Purpose is what makes the letter effective. Hence, make sure your letter correlates with your purpose of communication.