Letters dealing with payments and orders on products or merchandise of business activity are called order letters. The document confirms the seller that the customer requires a particular number of products within a specified time. Writing these letters depends on the situation and the condition of the business. Before writing the letter, you need to select the right words and phrase them correctly. If your letters are not exact cordial and tactful, you may lose your customers and their good will.
In the letter, you should be definite and complete so that the reader feels exactly what the writer wishes for.
If your letter is incomplete and has errors then this may result in complicated billing and loss of business. Hence, be extra careful writing it and always proof read. These letters are important from business point of view as it initiates the purchase and encourage sales.
Order letters are also known as purchase order or PO. This usually begins with a paper trial of a particular purchase. The main objective of such letters is that they should vendor with the detail instructions to fulfill an order. The advantage of writing these letters is that they also serve as the legal record from the transaction end. Hence, this must be properly and carefully written.
While writing order letters, you need to be clear and concise with your intentions. This is because the reader will fill the order according to the instructions written on the letter and your satisfaction will solely depend on your accuracy. Hence giving the right detail is one crucial part of the letter.
You have to include information that has to cater to the order in this letter. The vendor does not need to know anything else besides placing the order. The only thing that the vendor wants to know is when you need the order to be delivered at your desired place and how you intend to pay the bill.
Sample Order Letter
A sample order letter is given below which will explain what is needed while writing an order letter.
May 5, 2006
The remaining payment will be made after I get my order.
Some do's and don'ts while writing an order or purchase order letter:
Remember that these order letters should be typed bearing the personal signature of the person placing the order.
See more types of order letter :